At Yog Sports Foundation, we deeply value the trust you place in us by registering for our yoga championships, teacher training programs, workshops, and wellness initiatives. This Privacy Policy explains in detail our principles, procedures, and guidelines concerning privacy. We ensure transparency and fairness, balancing organizational commitments with participant convenience.
Introduction
The Yog Sports Foundation (hereinafter referred to as “YSF”, “the Foundation”, “we”, “our”, or “us”) is committed to protecting the privacy, security, and confidentiality of all individuals who interact with our organization. This Privacy Policy outlines the manner in which personal information is collected, used, stored, protected, and disclosed when individuals participate in events, championships, programs, training sessions, digital platforms, or other services offered by Yog Sports Foundation.
YSF recognizes that personal data is a valuable and sensitive asset. In alignment with the principles of transparency, accountability, and ethical conduct, the Foundation ensures that all data processing practices comply with applicable legal requirements, ethical standards, and responsible data management practices. This Privacy Policy applies to all users including yoga athletes, coaches, referees, volunteers, students, participants, parents, guardians, sponsors, institutional partners, and visitors to YSF digital platforms.
By accessing the YSF website, registering for programs, participating in events, or interacting with our digital platforms, individuals acknowledge that they have read, understood, and agreed to the terms set forth in this Privacy Policy.
Information We Collect
Yog Sports Foundation collects certain personal and non-personal information necessary to provide services, manage events, conduct competitions, and improve user experience. The information collected may include, but is not limited to:
- Full name, date of birth, and gender
- Contact details such as phone number and email address
- Residential or institutional address
- Identification documents for verification (if required)
- Educational or professional background
- Photographs and video recordings from events
- Medical declarations related to sports participation
- Emergency contact details
- Payment and transaction details for registrations
- Login credentials for digital platforms
- IP address and browsing data for website analytics
- Participation records in championships or competitions
- Certificates, qualifications, and training history
Such information may be collected through registration forms, online applications, event sign-ups, training enrollments, website usage, surveys, emails, or other interactions with the Foundation.
Purpose of Data Collection
The information collected by Yog Sports Foundation is used exclusively for legitimate organizational purposes including administration, communication, and service delivery. Specifically, the data may be used for the following purposes:
- Processing event and championship registrations
- Managing yoga competitions and sports activities
- Issuing certificates, rankings, and awards
- Communicating program updates and announcements
- Providing access to training programs and educational materials
- Facilitating travel arrangements for events where applicable
- Conducting research and statistical analysis related to yoga sports
- Ensuring safety, eligibility, and compliance in competitions
- Improving website functionality and user experience
- Maintaining official participant records
- Promoting yoga sports through media publications
YSF ensures that personal data is used strictly for the purposes stated above and not for unrelated or unauthorized activities.
Cookies and Website Analytics
The YSF website may use cookies and similar tracking technologies to enhance user experience and gather insights into website usage. Cookies are small files stored on a user's device that allow the website to recognize returning visitors and improve functionality.
These cookies may collect information such as browser type, device type, pages visited, and session duration. This information helps YSF understand user preferences, optimize content, and maintain the security of its digital platforms.
Users may disable cookies through their browser settings. However, certain features of the website may not function properly if cookies are disabled.
Data Sharing and Disclosure
YSF respects the confidentiality of personal information and does not sell, trade, or rent personal data to third parties. However, limited disclosure may occur under specific circumstances including:
- When required by law or legal authorities
- For processing payments through secure payment gateways
- For coordination with event partners or venues
- For issuing certificates through authorized institutions
- For insurance or safety compliance during sports events
- For media promotion of championships or events
Any third-party service providers engaged by YSF are required to maintain strict confidentiality and comply with data protection standards.
Photography, Media, and Publicity
During championships, training sessions, seminars, and public events, photographs and video recordings may be captured by Yog Sports Foundation or its authorized media partners. These images may be used for educational, promotional, documentation, and publicity purposes including:
- Official website and social media platforms
- Event highlights and promotional materials
- Press releases and news coverage
- Training or educational documentation
- Annual reports and institutional publications
By participating in YSF events, individuals grant permission for their photographs or videos to be used for these purposes unless a written objection is submitted prior to the event.
Data Security and Protection
Yog Sports Foundation implements appropriate technical and administrative measures to safeguard personal information from unauthorized access, misuse, alteration, or disclosure. These security measures may include:
- Secure servers and encrypted communication
- Password-protected administrative systems
- Restricted access to authorized personnel only
- Regular monitoring of digital platforms
- Secure data storage and backup procedures
Despite best efforts to ensure data security, no digital system can guarantee absolute protection against cyber threats. Users are therefore encouraged to maintain the confidentiality of their login credentials and personal information.
Retention of Personal Data
YSF retains personal information only for as long as necessary to fulfill the purposes outlined in this policy. Participant records may be retained for administrative, historical, or compliance reasons including:
- Verification of certificates and qualifications
- Historical records of championships and competitions
- Legal or regulatory compliance
- Research and statistical purposes
Once the retention period has expired or the data is no longer required, reasonable measures will be taken to securely delete or anonymize the information.
Children and Minor Participants
YSF frequently organizes yoga sports programs for children and youth participants. In such cases, personal information of minors is collected only with the consent of parents, guardians, or authorized institutions such as schools and sports academies.
Parents or guardians are responsible for ensuring that the information provided is accurate and that the child’s participation complies with health and safety requirements.
User Rights
Individuals whose data is collected by Yog Sports Foundation have certain rights regarding their personal information. These rights may include:
- Requesting access to personal information
- Requesting correction of inaccurate data
- Requesting deletion of unnecessary personal data
- Restricting or objecting to certain data processing activities
- Withdrawing consent for promotional communication
Requests related to personal data may be submitted to YSF through official communication channels, and reasonable efforts will be made to respond within a reasonable timeframe.
Third-Party Links
The YSF website may contain links to external websites operated by third parties such as partners, sponsors, or event organizers. These external websites operate independently and may have their own privacy policies.
YSF does not assume responsibility for the privacy practices or content of third-party websites. Users are encouraged to review the privacy policies of external platforms before sharing personal information.
International Participants
YSF welcomes participation from international yoga athletes, trainers, and institutions. Personal information of international participants may be processed in accordance with applicable international regulations where required.
Participants from outside India acknowledge that their data may be processed and stored within India in accordance with this Privacy Policy.
Policy Updates
Yog Sports Foundation reserves the right to update or modify this Privacy Policy at any time in response to changes in legal requirements, technological developments, or organizational practices.
Any updates will be published on the official website of YSF, and the revised policy shall become effective immediately upon publication. Users are encouraged to review this page periodically to remain informed about how their personal information is protected.
Legal Compliance
This Privacy Policy is governed by the applicable laws of India. Any disputes arising from the interpretation or implementation of this policy shall fall under the jurisdiction of competent courts located in the jurisdiction of the registered office of Yog Sports Foundation.
Contact Information
For any questions, concerns, or requests related to this Privacy Policy or the handling of personal information, individuals may contact Yog Sports Foundation through the official contact details available on the organization’s website.
YSF remains committed to protecting the privacy, dignity, and rights of every participant while promoting the spirit of yoga sports and wellness at national and international levels.
Frequently Asked Questions
1. What type of personal information does Yog Sports Foundation collect?
YSF may collect information such as name, contact details, address, date of birth, identification details, photographs, payment information, and participation records when users register for events, programs, or use our website.
2. Why does Yog Sports Foundation collect personal data?
Personal data is collected to manage event registrations, issue certificates, communicate with participants, improve services, and ensure the safety and organization of yoga competitions and training programs.
3. Does YSF share my personal information with third parties?
YSF does not sell or trade personal data. Limited sharing may occur with authorized partners, payment processors, or legal authorities when required for event management or compliance.
4. Is my payment information stored by YSF?
Payments are processed through secure payment gateways. YSF does not store sensitive financial information such as credit or debit card details.
5. How does YSF protect my personal data?
YSF uses secure servers, restricted access systems, and administrative safeguards to protect personal data from unauthorized access, misuse, or disclosure.
6. Does YSF use cookies on its website?
Yes, cookies may be used to improve website functionality, analyze visitor behavior, and enhance user experience.
7. Can I disable cookies?
Yes, users may disable cookies through their browser settings, although some features of the website may not function properly.
8. How long does YSF keep my personal data?
Personal data is retained only for as long as necessary to fulfill administrative, legal, or historical record purposes.
9. Can I request access to my personal data?
Yes, individuals may request access to the personal information stored by YSF by contacting the organization through official communication channels.
10. Can I request correction of incorrect information?
Yes, users can request correction of inaccurate or incomplete personal information held by YSF.
11. Can I request deletion of my personal data?
Yes, users may request deletion of unnecessary personal data unless the information must be retained for legal or administrative reasons.
12. Are photos and videos taken during events?
Yes, photographs and videos may be captured during events for documentation, promotion, and educational purposes.
13. Will my photos be used on social media?
Event photos or videos may be shared on official YSF platforms including websites and social media for promotional and informational purposes.
14. Can I request removal of my photo from promotional materials?
Yes, participants may submit a written request to remove their images from promotional platforms where feasible.
15. Is my data used for marketing?
YSF may send informational updates about programs and events, but users may opt out of such communications at any time.
16. Does YSF collect information from children?
YSF may collect limited information from minors only with parental or guardian consent for participation in events or programs.
17. Is my data secure when registering online?
Yes, YSF uses secure online systems and encrypted connections to ensure safe registration and communication.
18. Does YSF monitor website activity?
Basic analytics may be used to understand website traffic and improve user experience.
19. What happens if there is a data breach?
YSF will take immediate action to secure systems, investigate the issue, and notify affected individuals if required by law.
20. Does YSF share data with sponsors?
YSF does not share personal participant data with sponsors without proper consent unless necessary for event coordination.
21. Can international participants register safely?
Yes, international participants can register securely, and their data will be handled in accordance with applicable privacy standards.
22. Is my email address kept confidential?
Yes, email addresses are kept confidential and used only for official communication related to YSF programs and services.
23. Will my personal information appear publicly?
Basic information such as participant names or rankings may appear in public event results or certificates.
24. Can I unsubscribe from YSF communications?
Yes, users can unsubscribe from newsletters or promotional messages at any time.
25. Does YSF track location data?
YSF does not actively track user location except basic IP-based analytics used for website traffic analysis.
26. Are event registration forms secure?
Yes, registration forms are protected with secure systems to ensure participant information remains confidential.
27. Can parents manage their child’s data?
Yes, parents or guardians may request updates or corrections to their child’s data.
28. Does YSF sell user data?
No, YSF strictly prohibits the sale or commercial distribution of personal data.
29. Can privacy policies change?
Yes, YSF may update its privacy policy to reflect legal changes or improvements in data protection practices.
30. Where can I read the latest Privacy Policy?
The latest version of the Privacy Policy is always available on the official Yog Sports Foundation website.
31. Can I contact YSF about privacy concerns?
Yes, users may contact YSF through official communication channels for any privacy-related queries.
32. Does YSF use third-party tools?
YSF may use trusted third-party tools for payment processing, analytics, or event management while ensuring privacy protection.
33. Is my data used for research?
Anonymous or aggregated data may be used for research and statistical analysis related to yoga sports development.
34. Will my contact details be visible to other participants?
No, participant contact details are not shared with other participants unless explicit consent is provided.
35. What if I do not agree with the privacy policy?
If users do not agree with the policy, they may choose not to use YSF services or participate in programs.
36. Are login credentials protected?
Yes, login credentials are encrypted and accessible only to authorized systems.
37. Can my data be used for certificates?
Yes, participant information may be used to generate official certificates and recognition documents.
38. Will my information be stored after the event?
Some information may be stored for record keeping, verification of certificates, and future administrative purposes.
39. Are volunteers subject to the same privacy rules?
Yes, volunteers and staff must follow the same privacy standards and confidentiality policies.
40. How can I stay updated about privacy changes?
Users can regularly check the official YSF website to stay updated about any privacy policy changes.
